Platform

Features

Purpose-built for the operational depth property management demands.

Property Mapping

Build a complete digital twin of your property portfolio with hierarchical precision. From single buildings to multi-tower developments.

Hierarchical structure with blocks, floors, and units
Common area management and cost allocation
Real-time occupancy tracking and forecasting
🏢
Parklands Heights 3 blocks
A
Block A 24 units
1
Floor 1 8 units
2
Floor 2 8 units
3
Floor 3 8 units
B
Block B 18 units

Lease Management

Full lifecycle lease administration from creation to renewal. Handle fixed-term, periodic, and custom lease structures with addendums and extensions.

Automated charge schedules with multi-increment billing
Multiple deposit types with proper accounting treatment
Clearance certificates and expiry management
Lease Created
Unit A-101 · 12 month term
Documents Signed
Lease agreement · ID verification
Move-in Complete
Deposit received · Keys handed over
Renewal Due
Dec 2025 · 60 day notice

Financial Ledgers & Accounts

Comprehensive financial tracking for tenants and landlords. Full tax compliance with VAT and rental withholding tax built in.

Tenant ledgers with complete transaction history
Landlord statements with net remittance calculations
Multi-currency support (USD, EUR, GBP, KES)
Date Description Debit Credit
Jan 01 Rent - January 85,000 —
Jan 03 M-Pesa Payment — 85,000
Jan 05 Water - December 2,450 —
Jan 08 Bank Transfer — 2,450
Balance: KES 0.00

Maintenance & Asset Compliance

Proactive maintenance management with SLA tracking, vendor coordination, and complete asset compliance documentation.

Automated preventive maintenance schedules
SLA contract management and compliance metrics
Work order costing, tracking, and approval workflows
Plumbing - Leaking tap
Unit B-204 · Reported 2 hours ago
In Progress
Electrical - Power outlet
Unit A-105 · Reported yesterday
Completed
HVAC - Annual service
Block A · Scheduled Jan 15
Scheduled

Invoicing & Tax Compliance

Full eTIMS integration with support for Type A, B, and C fiscal devices. Custom invoice templates that reflect your brand.

Seamless KRA eTIMS integration
Automated reminders via SMS and email
Configurable late penalty workflows
Invoice
INV-2025-0142
eTIMS Verified
Rent - January 2025 KES 85,000.00
Service Charge KES 5,000.00
Water - December KES 2,450.00
VAT (16%) KES 14,792.00
Total Due KES 107,242.00

Utility Billing

Comprehensive water and electricity billing workflows. From meter readings to tenant invoices, fully automated.

Individual and bulk meter tracking
Consumption analysis and anomaly detection
Common area allocation with configurable rules
Electricity
1,247 kWh
↑ 12% vs last month
Water
18.4 m³
↓ 5% vs last month
Gas
42.8 m³
— Same as last month
Generator
85 kWh
↓ 23% vs last month

Tenant Portal

Empower tenants with self-service access via web and mobile app. Reduce administrative overhead while improving satisfaction.

View statements, invoices, and payment history
Raise maintenance tickets and track requests
Access lease documents with digital signing
JM
Jane Mwangi
Unit A-305 · Parklands Heights
📄
Statements
🔧
Requests
📋
Documents
📢
Notices
🔔
Alerts
⚙️
Settings

Roles & Permissions (RBAC)

Complete control over who can access what. Build custom roles with granular permissions and maintain audit trails for compliance.

Custom role builder with unlimited roles
Multi-level approval chains for sensitive operations
Complete audit trail with exportable reports
Permission Admin Manager Staff
View properties ✓ ✓ ✓
Edit leases ✓ ✓ —
Process payments ✓ ✓ —
View reports ✓ ✓ —
Manage users ✓ — —

Customizable Workflows

Your operations, your rules. Every workflow can be tailored to match your exact business requirements.

Flexible charge structures and escalation rules
Custom fields and data collection forms
Event-driven automations and triggers
Request
Review
Approve
Execute

Integrations

Connect REMS with your existing financial infrastructure. Seamless data flow between property operations and accounting systems.

Direct bank feeds from I&M, Prime, Victoria, DTB
Two-way sync with QuickBooks and Zoho Books
Custom document templates (PDF, Excel, print)
🏦
I&M Bank
🏦
Prime Bank
🏦
Victoria Bank
🏦
DTB
📊
QuickBooks
📈
Zoho Books
🧾
eTIMS
📱
M-Pesa

Reports & Analytics

Comprehensive reporting suite for landlords and property managers. From financial statements to occupancy analytics, get the insights you need.

Landlord income statements and remittances
Aging reports and collection summaries
Occupancy trends and vacancy forecasting
Landlord Statement
Parklands Heights · January 2025
📄 PDF 📊 Excel
Gross Income
KES 2,450,000
Expenses
- KES 385,200
Management Fee
- KES 122,500
Net Remittance
KES 1,942,300
Income Breakdown Amount
Rent Collections KES 2,125,000
Service Charges KES 245,000
Utility Recoveries KES 80,000
96%
Collection Rate
98%
Occupancy
2
Vacancies

Purchase Orders & Inventory

Track supplies, manage POs, and monitor stock levels. Full procurement workflow support with requisition approvals.

Requisition workflows with multi-level approvals
Vendor management and quote comparisons
Stock level tracking with reorder alerts
PO-2025-0089
Acme Supplies Ltd
Pending Approval
LED Light Bulbs (Pack of 12)
Qty: 5
KES 7,500
Water Filters - 10"
Qty: 20
KES 12,000
Cleaning Supplies Bundle
Qty: 3
KES 4,500
Total KES 24,000

Expense & Float Management

Track petty cash, site floats, and operational expenses. Approval workflows and reconciliation built in.

Site-level float allocation and tracking
Expense claims with receipt capture
Automated reconciliation and reporting
💵
Petty Cash
Parklands Heights
KES 45,200
Healthy
🔧
Maintenance Float
Block A & B
KES 18,500
Low Balance
🚗
Transport Float
Operations Team
KES 12,800
Healthy

Dynamic Checklist Builder

Create custom checklists for quality control, compliance, inspections, move-ins, move-outs, and routine checks. Dynamic reusable templates.

Drag-and-drop checklist builder
Photo capture and notes for each item
Template library with version control
Move-In Inspection
5 of 8 complete
Keys handed over (3 sets)
Meter readings recorded
All appliances tested
Walls and floors inspected
Plumbing fixtures checked
Photo documentation complete
Tenant signature obtained
Welcome pack delivered

Task Scheduler

Assign tasks to team members. Track completion, set deadlines, and monitor workloads across your organization.

Calendar view with drag-and-drop scheduling
Team workload balancing and capacity view
Recurring task automation
Tuesday, Jan 14
09:00
Generator maintenance - Block A
Assigned to: Peter K.
Routine
11:30
Move-in inspection - Unit C-402
Assigned to: Mary W.
Urgent
14:00
Meter reading - All properties
Assigned to: James O.
Routine
16:00
Vendor meeting - Security contract
Assigned to: Admin
Routine

Site Visit Reports

Generate professional inspection reports with photos, notes, and action items. Share with landlords instantly.

Photo capture with annotations
Automated PDF report generation
Direct sharing with property owners
Quarterly Inspection Report
Parklands Heights · Jan 10, 2025
Complete
🏢
🚪
🌳
Common areas clean and well-maintained
Parking lot lighting needs replacement
Security protocols being followed
Garden irrigation system requires repair

Multi-Workspace Support

Manage multiple companies or portfolios from a single login. Complete data segregation with seamless switching.

Instant workspace switching
Complete data isolation between workspaces
Consolidated cross-portfolio reporting
Your Workspaces
PH
Parklands Holdings
12 properties · 248 units
WE
Westlands Estates
8 properties · 156 units
KR
Karen Residences
5 properties · 42 units

Ready to get started?

See how REMS can streamline your property operations.

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